Florida Senate - 2011 SB 1946
By Senator Wise
5-01684-11 20111946__
1 A bill to be entitled
2 An act relating to the Financial Management
3 Information Board; repealing 215.95, F.S., relating to
4 the Financial Management Information Board; amending
5 ss. 215.91, 215.92, 215.93, 215.94, 215.96, 215.985,
6 and 216.141, F.S.; conforming provisions to changes
7 made by the act; providing an effective date.
8
9 Be It Enacted by the Legislature of the State of Florida:
10
11 Section 1. Section 215.95, Florida Statutes, is repealed.
12 Section 2. Subsections (3) and (4) of section 215.91,
13 Florida Statutes, are amended to read:
14 215.91 Florida Financial Management Information System;
15 board; council.—
16 (3) The Financial Management Information Board shall
17 provide the overall framework within which the Florida Financial
18 Management Information System will operate. The board, through
19 The Florida Financial Management Information System Coordinating
20 Council, shall adopt policies and procedures to:
21 (a) Strengthen and standardize the fiscal management and
22 accounting practices of the state;
23 (b) Improve internal financial controls;
24 (c) Simplify the preparation of objective, accurate, and
25 timely management and fiscal reports; and
26 (d) Provide the information needed in the development,
27 management, and evaluation of public policy and programs.
28 (4) The council shall provide ongoing counsel to the board
29 and act to resolve problems among or between the functional
30 owner subsystems. The board, through The coordinating council,
31 shall direct and manage the development, implementation, and
32 operation of the information subsystems that together are the
33 Florida Financial Management Information System. The
34 coordinating council shall approve the information subsystems’
35 designs prior to the development, implementation, and operation
36 of the subsystems and shall approve subsequent proposed design
37 modifications to the information subsystems subject to the
38 guidelines issued by the council. The coordinating council shall
39 ensure that the information subsystems’ operations support the
40 exchange of unified and coordinated data between information
41 subsystems. The coordinating council shall establish the common
42 data codes for financial management, and it shall require and
43 ensure the use of common data codes by the information
44 subsystems that together constitute the Florida Financial
45 Management Information System. The Chief Financial Officer shall
46 adopt a chart of accounts consistent with the common financial
47 management data codes established by the coordinating council.
48 The board, through The coordinating council, shall establish the
49 financial management policies and procedures for the executive
50 branch of state government. The coordinating council shall
51 notify in writing the chairs of the legislative fiscal
52 committees and the Chief Justice of the Supreme Court regarding
53 the adoption of, or modification to, a proposed financial
54 management policy or procedure. The notice shall solicit
55 comments from the chairs of the legislative fiscal committees
56 and the Chief Justice of the Supreme Court at least 14
57 consecutive days before the final action by the coordinating
58 council.
59 Section 3. Present subsections (3) through (9) of section
60 215.92, Florida Statutes, are redesignated as subsections (2)
61 through (8), respectively, and present subsections (2) and (5)
62 of that section are amended to read:
63 215.92 Definitions relating to Florida Financial Management
64 Information System Act.—For the purposes of ss. 215.90-215.96:
65 (2) “Board” means the Financial Management Information
66 Board.
67 (4)(5) “Design and coordination staff” means the personnel
68 responsible for providing administrative and clerical support to
69 the board, coordinating council, and secretary to the board. The
70 design and coordination staff shall function as the agency clerk
71 for the board and the coordinating council. For administrative
72 purposes, the design and coordination staff are assigned to the
73 Department of Financial Services but they are functionally
74 assigned to the board.
75 Section 4. Subsections (1), (2), and (3) of section 215.93,
76 Florida Statutes, are amended to read:
77 215.93 Florida Financial Management Information System.—
78 (1) To provide the information necessary to carry out the
79 intent of the Legislature, there shall be a Florida Financial
80 Management Information System. The Florida Financial Management
81 Information System shall be fully implemented and shall be
82 upgraded as necessary to ensure the efficient operation of an
83 integrated financial management information system and to
84 provide necessary information for the effective operation of
85 state government. Upon the recommendation of the coordinating
86 council and approval of the board, the Florida Financial
87 Management Information System may require data from any state
88 agency information system or information subsystem or may
89 request data from any judicial branch information system or
90 information subsystem that the coordinating council has and
91 board have determined to have statewide financial management
92 significance. Each functional owner information subsystem within
93 the Florida Financial Management Information System shall be
94 developed in such a fashion as to allow for timely, positive,
95 preplanned, and prescribed data transfers between the Florida
96 Financial Management Information System functional owner
97 information subsystems and from other information systems. The
98 principal unit of the system shall be the functional owner
99 information subsystem, and the system shall include, but shall
100 not be limited to, the following:
101 (a) Planning and Budgeting Subsystem.
102 (b) Florida Accounting Information Resource Subsystem.
103 (c) Cash Management Subsystem.
104 (d) Purchasing Subsystem.
105 (e) Personnel Information System.
106 (2) Each information subsystem shall have a functional
107 owner, who may establish additional functions for the subsystem
108 unless specifically prohibited by ss. 215.90-215.96. However,
109 without the express approval of the board upon recommendation of
110 the coordinating council, no functional owner nor any other
111 agency shall have the authority to establish or maintain
112 additional subsystems which duplicate any of the information
113 subsystems of the Florida Financial Management Information
114 System. Each functional owner shall solicit input and responses
115 from agencies utilizing the information subsystem. Each
116 functional owner may contract with the other functional owners
117 or private sector entities in the design, development, and
118 implementation of their information systems and subsystems. Each
119 functional owner shall include in its information subsystem
120 functional specifications the data requirements and standards of
121 the Florida Financial Management Information System as approved
122 by the board. Each functional owner shall establish design teams
123 that shall plan and coordinate the design and implementation of
124 its subsystem within the framework established by the board. The
125 design teams shall assist the design and coordination staff in
126 carrying out the duties assigned by the board or the
127 coordinating council. The coordinating council shall review and
128 approve the work plans for these projects.
129 (3) The Florida Financial Management Information System
130 shall include financial management data and utilize the chart of
131 accounts approved by the Chief Financial Officer. Common
132 financial management data shall include, but not be limited to,
133 data codes, titles, and definitions used by one or more of the
134 functional owner subsystems. The Florida Financial Management
135 Information System shall utilize common financial management
136 data codes. The council shall recommend and the board shall
137 adopt policies regarding the approval and publication of the
138 financial management data. The Chief Financial Officer shall
139 adopt policies regarding the approval and publication of the
140 chart of accounts. The Chief Financial Officer’s chart of
141 accounts shall be consistent with the common financial
142 management data codes established by the coordinating council.
143 Further, all systems not a part of the Florida Financial
144 Management Information System which provide information to the
145 system shall use the common data codes from the Florida
146 Financial Management Information System and the Chief Financial
147 Officer’s chart of accounts. Data codes that cannot be supplied
148 by the Florida Financial Management Information System and the
149 Chief Financial Officer’s chart of accounts and that are
150 required for use by the information subsystems shall be approved
151 by the board upon recommendation of the coordinating council.
152 Section 5. Subsection (7) of section 215.94, Florida
153 Statutes, is amended to read:
154 215.94 Designation, duties, and responsibilities of
155 functional owners.—
156 (7) The Auditor General shall provide to the board and the
157 coordinating council the findings and recommendations of any
158 audit regarding the provisions of ss. 215.90-215.96.
159 Section 6. Section 215.96, Florida Statutes, is amended to
160 read:
161 215.96 Coordinating council and design and coordination
162 staff.—
163 (1) The Chief Financial Officer, as chief fiscal officer of
164 the state, shall establish a coordinating council to function on
165 a continuing basis. The coordinating council shall review and
166 recommend to the board solutions and policy alternatives to
167 ensure coordination between functional owners of the various
168 information subsystems described in ss. 215.90-215.96 to the
169 extent necessary to unify all the subsystems into a financial
170 management information system.
171 (2) The coordinating council shall consist of the Chief
172 Financial Officer; the Commissioner of Agriculture; the
173 secretary of the Department of Management Services; the Attorney
174 General; and the Director of Planning and Budgeting, Executive
175 Office of the Governor, or their designees. The Chief Financial
176 Officer, or his or her designee, shall be chair of the
177 coordinating council, and the design and coordination staff
178 shall provide administrative and clerical support to the council
179 and the board. The design and coordination staff shall maintain
180 the minutes of each meeting and shall make such minutes
181 available to any interested person. The Auditor General, the
182 State Courts Administrator, an executive officer of the Florida
183 Association of State Agency Administrative Services Directors,
184 and an executive officer of the Florida Association of State
185 Budget Officers, or their designees, shall serve without voting
186 rights as ex officio members on the coordinating council. The
187 chair may call meetings of the coordinating council as often as
188 necessary to transact business; however, the coordinating
189 council shall meet at least once a year. Action of the
190 coordinating council shall be by motion, duly made, seconded and
191 passed by a majority of the coordinating council voting in the
192 affirmative for approval of items that are to be recommended for
193 approval to the Financial Management Information Board.
194 (3) The coordinating council, assisted by the design and
195 coordination staff, shall have the following duties, powers, and
196 responsibilities pertaining to the Florida Financial Management
197 Information System:
198 (a) To conduct such studies and to establish committees,
199 workgroups, and teams to develop recommendations for rules,
200 policies, procedures, principles, and standards to the board as
201 necessary to assist the board in its efforts to design,
202 implement, and perpetuate a financial management information
203 system, including, but not limited to, the establishment of
204 common data codes, and the development of integrated financial
205 management policies that address the information and management
206 needs of the functional owner subsystems. The coordinating
207 council shall make available a copy of the approved plan in
208 writing or through electronic means to each of the coordinating
209 council members, the fiscal committees of the Legislature, and
210 any interested person.
211 (b) To recommend to the board solutions, policy
212 alternatives, and legislative budget request issues that will
213 ensure a framework for the timely, positive, preplanned, and
214 prescribed data transfer between information subsystems and to
215 recommend to the board solutions, policy alternatives, and
216 legislative budget request issues that ensure the availability
217 of data and information that support state planning, policy
218 development, management, evaluation, and performance monitoring.
219 (c) To report to the board all actions taken by the
220 coordinating council for final action.
221 (c)(d) To review the annual work plans of the functional
222 owner information subsystems by October 1 of each year. The
223 review shall be conducted to assess the status of the Florida
224 Financial Management Information System and the functional owner
225 subsystems in regard to the provisions of s. 215.91. The
226 coordinating council, as part of the review process, may make
227 recommendations for modifications to the functional owner
228 information subsystems annual work plans.
229 Section 7. Present subsections (10) through (14) of section
230 215.985, Florida Statutes, are renumbered as subsections (9)
231 through (13), respectively, and present subsection (9) of that
232 section is amended to read:
233 215.985 Transparency in government spending.—
234 (9) The committee shall coordinate with the Financial
235 Management Information Board in developing any recommendations
236 for including information on the website which is necessary to
237 meet the requirements of s. 215.91(8).
238 Section 8. Present subsection (3) of section 216.141,
239 Florida Statutes, is renumbered as subsection (2), and
240 subsection (2) of that section is amended to read:
241 216.141 Budget system procedures; planning and programming
242 by state agencies.—
243 (2) The Florida Management Information Board shall notify
244 the Auditor General of any changes or modifications to the
245 Florida Financial Management Information System and its
246 functional owner information subsystems.
247 Section 9. This act shall take effect July 1, 2011.