Florida Senate - 2016 CS for SB 326 By the Committee on Governmental Oversight and Accountability; and Senator Brandes 585-01304-16 2016326c1 1 A bill to be entitled 2 An act relating to state-owned motor vehicles; 3 requiring the Department of Management Services to 4 prepare a plan regarding the centralized management of 5 state-owned motor vehicles; requiring the department 6 to submit the plan to the Governor and the Legislature 7 by a specified date; prescribing requirements for the 8 plan; requiring the department to conduct certain 9 evaluations while developing the plan; providing an 10 effective date. 11 12 Be It Enacted by the Legislature of the State of Florida: 13 14 Section 1. Centralized fleet management plan.— 15 (1) The Department of Management Services shall prepare a 16 plan regarding the creation, administration, and maintenance of 17 a centralized fleet of state-owned motor vehicles. By November 18 1, 2016, the department shall submit the plan to the Governor, 19 the President of the Senate, and the Speaker of the House of 20 Representatives. 21 (2) The plan for centralizing all state-owned motor 22 vehicles must provide a method for: 23 (a) Using break-even mileage in the assignment and 24 administration of motor vehicles to state agencies and employees 25 to determine when it becomes cost effective to the state to 26 provide assigned motor vehicles to employees. 27 (b) Managing a fleet of motor vehicles for short-term use 28 and shared-use motor vehicle pools. 29 (c) Developing a motor vehicle replacement plan and budget, 30 which must take into account operating and maintenance costs of 31 the centralized fleet. 32 (d) Purchasing motor vehicles necessary for the operation 33 of the centralized fleet. 34 (e) Repairing and maintaining motor vehicles. 35 (f) Monitoring the use of motor vehicles and enforcing 36 regulations regarding proper use. 37 (g) Maintaining records related to the operation and 38 maintenance of motor vehicles and the administration of the 39 fleet. 40 (h) Disposing of motor vehicles that are no longer needed 41 or the use of which is not cost effective. 42 (i) Monitoring and managing motor vehicle disposal outcomes 43 to determine the most cost-effective method of disposing fleet 44 vehicles. 45 (j) Implementing a fuel management program and a 46 standardized methodology for reporting fuel data. 47 (k) Determining when it would be cost-efficient to lease a 48 motor vehicle from a third-party vendor instead of using a 49 state-owned motor vehicle. 50 (l) Determining when it would be cost-efficient to use 51 alternative fuel vehicles, electric vehicles, or extended-range 52 electric vehicles or to lease or purchase such vehicles for 53 fleet use. 54 (m) Equipping fleet motor vehicles with real-time 55 locational monitoring systems. 56 (3) In developing the plan, the department shall evaluate 57 the costs and benefits of operating and maintaining a 58 centralized motor vehicle fleet compared to the costs and 59 benefits of contracting with a third-party vendor for the 60 operation and maintenance of a centralized motor vehicle fleet. 61 Section 2. This act shall take effect upon becoming a law.