Florida Senate - 2018 COMMITTEE AMENDMENT Bill No. CS for SB 354 Ì703092ÉÎ703092 LEGISLATIVE ACTION Senate . House . . . . . ————————————————————————————————————————————————————————————————— ————————————————————————————————————————————————————————————————— The Committee on Appropriations (Stargel) recommended the following: 1 Senate Amendment to Amendment (522564) (with directory and 2 title amendments) 3 4 Delete lines 311 - 333 5 and insert: 6 (9) RULES.— 7 (c) The Department of Management Services may adopt rules 8 to administer the provisions of this section relating to the 9 statewide travel management system. 10 (16) STATEWIDE TRAVEL MANAGEMENT SYSTEM.— 11 (a) For purposes of this subsection, the term: 12 1. “Local constitutional officer” includes sheriffs, tax 13 collectors, property appraisers, supervisors of elections, 14 clerks of the circuit court, county commissioners, district 15 school board members, and superintendents of schools. 16 2. “Reporting entity” includes each municipality, county, 17 local constitutional officer, county school district, state 18 college, state university, and water management district. 19 3. “Statewide travel management system” means the system 20 used by the Department of Management Services to: 21 a. Collect and store information relating to public officer 22 or employee travel information. 23 b. Standardize and automate agency travel management. 24 c. Allow for travel planning and approval, expense 25 reporting, and reimbursement. 26 d. Allow travel information queries. 27 (b) Each executive branch state government agency and the 28 judicial branch must report on the statewide travel management 29 system all public officer and employee travel information, 30 including, but not limited to, name and position title, purpose 31 of travel, dates and location of travel, mode of travel, 32 confirmation from the head of the agency or designee 33 authorization if required, and total travel cost. 34 1. Each executive branch state government agency and the 35 judicial branch must use the statewide travel management system 36 for purposes of travel authorization and reimbursement. 37 2. By November 1, 2018, the Department of Management 38 Services shall make available to the public all travel reports 39 posted on the statewide travel management system for executive 40 branch state government agencies and the judicial branch. 41 (c) Each reporting entity must post on the statewide travel 42 management system information relating to all travel resulting 43 in an overnight stay for public officers and employees, 44 including, but not limited to, name and position title, purpose 45 of travel, dates and location of travel, mode of travel, and 46 total travel costs. 47 1. Each reporting entity shall post one travel report per 48 entity. A local constitutional officer may post a separate 49 travel report from the respective county travel report. 50 2. Every month, each reporting entity shall post a travel 51 report for the previous month. 52 3. The Department of Management Services shall provide a 53 format and method for reporting entities to post travel reports. 54 4. No later than November 1, 2019, each reporting entity 55 shall post monthly travel reports relating to all travel 56 resulting in an overnight stay for public officers and 57 employees. 58 5. Beginning December 1, 2019, the Department of Management 59 Services shall make available to the public all travel reports 60 for reporting entities which are in the statewide travel 61 management system. 62 6. The requirements of this paragraph are contingent upon 63 the Legislature appropriating at least $5.4 million to the 64 Department of Management Services for the 2018-2019 fiscal year 65 to implement the system for the reporting entities. 66 (d) Travel reports made available on the statewide travel 67 management system may not reveal information made confidential 68 and exempt or exempt by law. 69 1. A reporting entity must redact confidential and exempt 70 or exempt information from a travel report before posting the 71 report on the statewide travel management system. If the 72 reporting entity becomes aware that an improperly redacted 73 travel report has been posted, the entity must notify the 74 Department of Management Services and immediately request 75 removal of the travel report from the statewide travel 76 management system. Within 7 business days of becoming aware that 77 an improperly redacted travel report has been posted, the entity 78 must post a properly redacted travel report on the statewide 79 travel management system. 80 2. The Secretary of Management Services or an officer, an 81 employee, or a contractor of the department is not responsible 82 for redacting confidential and exempt or exempt information from 83 a travel report posted on the statewide travel management 84 system. 85 3. The posting of travel reports on the statewide travel 86 management system or the provision of information on a website 87 for public viewing and downloading does not supersede the duty 88 of a reporting entity to respond to a public records request or 89 subpoena for the information. 90 Section 6. The Legislature finds that a proper and 91 legitimate state purpose is served when the travel records of 92 state and local employees are transparent to members of the 93 public. Therefore, the Legislature determines and declares that 94 this act fulfills an important state interest. 95 96 ====== D I R E C T O R Y C L A U S E A M E N D M E N T ====== 97 And the directory clause is amended as follows: 98 Delete line 267 99 and insert: 100 Statutes, is amended, paragraph (c) is added to subsection (9) 101 of that section, and subsection (16) is added to that 102 103 ================= T I T L E A M E N D M E N T ================ 104 And the title is amended as follows: 105 Delete lines 1531 - 1537 106 and insert: 107 authorizing the Department of Management Services to 108 adopt rules for specified purposes; providing 109 definitions; requiring executive branch state 110 government agencies and the judicial branch to report 111 certain travel information of public officers and 112 employees in the statewide travel management system; 113 requiring executive branch state government agencies 114 and the judicial branch to use the statewide travel 115 management system for certain purposes; requiring the 116 Department of Management Services to make certain 117 travel reports available to the public by a specified 118 date; prescribing reporting requirements for the 119 statewide travel management system for certain 120 reporting entities; specifying that certain reporting 121 requirements are contingent upon funding by the 122 Legislature; specifying that travel reports may not 123 reveal information confidential and exempt or exempt 124 from public records requirements; providing for the 125 redaction of such information from travel reports; 126 specifying that the Secretary of Management Services 127 or the Department of Management Services is not 128 responsible for redacting such portions of travel 129 reports; providing for construction; providing a 130 declaration of important state interest; amending ss.