Florida Senate - 2022 SB 782 By Senator Perry 8-00568-22 2022782__ 1 A bill to be entitled 2 An act relating to public meetings and records; 3 amending s. 945.0911, F.S.; exempting from public 4 meetings requirements that portion of a panel review 5 hearing at which the exempt or confidential 6 information of specified inmates being considered for 7 the conditional medical release program is discussed; 8 specifying requirements for the review panel when 9 exempt or confidential information must be discussed 10 during its meeting; exempting from public records 11 requirements certain records used by the review panel 12 to make a determination of the appropriateness of 13 conditional medical release and the recordings and 14 transcripts of closed panel review hearings; providing 15 for legislative review and repeal of the exemptions; 16 providing a statement of public necessity; providing a 17 contingent effective date. 18 19 Be It Enacted by the Legislature of the State of Florida: 20 21 Section 1. Present subsections (9), (10), and (11) of 22 section 945.0911, Florida Statutes, as created by SB ___ or 23 similar legislation, are redesignated as subsections (10), (11), 24 and (12), respectively, and a new subsection (9) is added to 25 that section, to read: 26 945.0911 Conditional medical release.— 27 (9) PUBLIC MEETINGS AND RECORDS EXEMPTIONS.— 28 (a) That portion of a panel review hearing conducted in 29 accordance with this section during which the panel discusses 30 information that is exempt from public inspection and copying 31 requirements under state law or confidential under federal law, 32 such as protected health information covered by the Health 33 Insurance Portability and Accountability Act, is exempt from s. 34 286.011 and s. 24(b), Art. I of the State Constitution. If the 35 panel must discuss exempt or confidential information during the 36 course of its meeting, all of the following requirements must be 37 met: 38 1. The panel must announce at the public meeting that, in 39 connection with the performance of the panel’s duties, exempt or 40 confidential information must be discussed. 41 2. The panel must declare the specific reasons that it is 42 necessary to close the meeting, or a portion thereof, in a 43 document that is a public record and filed with the official 44 records of the program. 45 3. The entire closed hearing must be recorded. The 46 recording must include the times of commencement and termination 47 of the closed hearing or portion thereof, all discussion and 48 proceedings, and the names of the persons present. 49 (b)1. That portion of the records the panel uses to 50 determine the appropriateness of conditional medical release 51 which includes any exempt or confidential information is 52 confidential and exempt from disclosure under s. 119.07(1) and 53 s. 24(a), Art. I of the State Constitution. 54 2. Any audio or video recording or transcript of, and any 55 minutes and notes generated during, a closed hearing of the 56 panel or closed portion of a hearing of the panel are 57 confidential and exempt from disclosure under s. 119.07(1) and 58 s. 24(a), Art. I of the State Constitution. Such audio or video 59 recording, transcript, minutes, and notes must be retained 60 pursuant to the requirements of s. 119.021. 61 (c) Only members of the panel, the staff supporting the 62 panel’s functions, the inmate for whom the panel has convened, 63 and the licensed medical personnel called by the panel to 64 provide testimony regarding exempt or confidential information 65 shall be allowed to attend the closed portions of panel 66 hearings. The panel shall ensure that any closure of its 67 meetings as authorized by this section is limited so that the 68 policy of the state in favor of public meetings is maintained. 69 (d) This subsection is subject to the Open Government 70 Sunset Review Act in accordance with s. 119.15 and shall stand 71 repealed on October 2, 2027, unless reviewed and saved from 72 repeal through reenactment by the Legislature. 73 Section 2. The Legislature finds that it is a public 74 necessity that the hearings or portions of hearings during which 75 exempt or confidential information is discussed by the review 76 panel considering an inmate’s conditional medical release be 77 made exempt from s. 286.011, Florida Statutes, and s. 24(b), 78 Article I of the State Constitution. The Legislature finds that 79 the rights of an inmate afforded under other state or federal 80 laws that deem certain personal information confidential, such 81 as protected health information covered by the Health Insurance 82 Portability and Accountability Act, should be upheld and that 83 the inmate’s exempt or confidential information should not be 84 disclosed to the public during such hearings. The Legislature 85 also finds that it is a public necessity that the recordings and 86 transcripts of a panel review hearing and the records used by 87 the panel to make its determination be made confidential and 88 exempt from disclosure under s. 119.07(1), Florida Statutes, and 89 s. 24(a), Article I of the State Constitution. The inmate’s 90 exempt or confidential information, if publicly available, could 91 be used to invade his or her personal privacy. Making these 92 reports and discussions of such information confidential and 93 exempt from disclosure will protect information of a sensitive, 94 personal nature, the release of which could cause unwarranted 95 damage to the privacy rights of the inmate. The Legislature 96 therefore finds that it is a public necessity that such 97 information be made confidential and exempt. 98 Section 3. This act shall take effect on the same date that 99 SB ____ or similar legislation takes effect, if such legislation 100 is adopted in the same legislative session or an extension 101 thereof and becomes a law.