Florida Senate - 2022 CS for SB 906
By the Committee on Transportation; and Senator Brandes
596-02631-22 2022906c1
1 A bill to be entitled
2 An act relating to fleet management; requiring the
3 Department of Management Services to prepare an
4 inventory of state-owned motor vehicles, maintenance
5 facilities, and fuel depots; requiring the department
6 to submit the inventory to the Governor and the
7 Legislature by a specified date; specifying
8 requirements for the inventory; requiring state
9 agencies and state universities to provide certain
10 information requested by the department; creating the
11 Fleet Operations Management Pilot Program within the
12 department; providing the purpose of the pilot
13 program; specifying excluded vehicles; requiring the
14 department to administer the pilot program; requiring
15 the department to competitively procure and contract
16 with a vendor or contractor for privatizing state
17 owned motor vehicles, motor vehicle acquisitions and
18 disposition, maintenance facilities, and fuel
19 operations for state entities; requiring that such
20 contract be competitively bid at specified intervals;
21 providing requirements for data relating to the
22 contract and for certain vehicle-monitoring hardware;
23 requiring the department to established a specified
24 baseline of costs for each selected state entity;
25 specifying requirements for the department and state
26 entities in implementing the pilot program by
27 specified dates; requiring the department to submit an
28 annual report to the Governor and the Legislature;
29 authorizing the termination or acceleration of the
30 pilot program under certain circumstances; providing
31 an effective date.
32
33 Be It Enacted by the Legislature of the State of Florida:
34
35 Section 1. Statewide inventory.—
36 (1) The Department of Management Services shall prepare an
37 inventory of all state-owned motor vehicles, maintenance
38 facilities, and fuel depots. By December 31, 2022, the
39 department shall submit the inventory to the Governor, the
40 President of the Senate, and the Speaker of the House of
41 Representatives.
42 (2) The inventory must provide, at a minimum, all of the
43 following:
44 (a) Entity of ownership of all state-owned motor vehicles,
45 maintenance facilities, and fuel depots.
46 (b) Entity of possession of all state-owned motor vehicles,
47 maintenance facilities, and fuel depots.
48 (c) Estimated annual operating and other costs of all
49 state-owned motor vehicles, maintenance facilities, and fuel
50 depots.
51 (d) Number of full-time equivalent and other-personal
52 services positions assigned to operate and maintain each state
53 owned maintenance facility and fuel depot.
54 (e) Physical address for the location of all state-owned
55 motor vehicles, maintenance facilities, and fuel depots.
56 (3) Each state agency and state university shall provide
57 any information requested by the Department of Management
58 Services necessary for the completion of the inventory.
59 Section 2. Fleet Operations Management Pilot Program.—
60 (1) There is created within the Department of Management
61 Services the Fleet Operations Management Pilot Program. The
62 purpose of the pilot program is to assess the potential for cost
63 savings through a contract with a vendor or contractor for
64 privatizing the management and operation of state-owned motor
65 vehicles, motor vehicle acquisitions and disposition,
66 maintenance facilities, and fuel operations. The pilot program
67 may not include any vehicle designated for law enforcement
68 purposes unless requested by the agency.
69 (2) The Department of Management Services shall administer
70 the Fleet Operations Management Pilot Program. The Department of
71 Management Services shall competitively procure and contract
72 with a vendor or contractor for privatizing state-owned motor
73 vehicles, motor vehicle acquisitions and disposition,
74 maintenance facilities, and fuel operations for selected state
75 entities. Any contract with a vendor or contractor for the pilot
76 program must be competitively bid every 5 years. Any data that
77 relates to the contract must be stored in at least one common
78 format approved by the Department of Management Services, and
79 such data remains the property of the Department of Management
80 Services. Any vehicle-monitoring hardware installed in a state
81 owned motor vehicle must be commercially available and may not
82 be proprietary to the vendor or contractor.
83 (3) For each state entity selected by the Department of
84 Management Services for inclusion in the pilot program, the
85 Department of Management Services shall establish an average
86 baseline of costs associated with state-owned motor vehicles,
87 motor vehicle acquisitions and disposition, maintenance
88 facilities, and fuel operations using the previous 3 fiscal
89 years for the state entity.
90 (4) By October 1, 2023, the Department of Management
91 Services and three state entities selected by the Department of
92 Management Services, which shall have a combined total vehicle
93 fleet size of at least 5,000 vehicles, shall use the
94 competitively procured contract selected by the Department of
95 Management Services for privatizing the management and operation
96 of state-owned motor vehicles, motor vehicle acquisitions and
97 disposition, maintenance facilities, and fuel operations. Each
98 state entity selected shall provide any information requested by
99 the Department of Management Services necessary for privatizing
100 the management of existing state-owned motor vehicles, motor
101 vehicle acquisitions and disposition, maintenance facilities,
102 fuel operations, and any full-time equivalent and other
103 personal-services positions assigned to operate and maintain
104 each state-owned maintenance facility and fuel operation.
105 (5) By October 1, 2024, the Department of Management
106 Services shall select 10 additional state entities who shall use
107 the competitively procured contract selected by the Department
108 of Management Services for privatizing the management and
109 operation of state-owned motor vehicles, motor vehicle
110 acquisitions and disposition, maintenance facilities, and fuel
111 operations. Each state entity selected shall provide any
112 information requested by the Department of Management Services
113 necessary for privatizing the management of existing state-owned
114 motor vehicles, motor vehicle acquisitions and disposition,
115 maintenance facilities, fuel operations, and any full-time
116 equivalent and other-personal-services positions assigned to
117 operate and maintain each state-owned maintenance facility and
118 fuel operation.
119 (6) By October 1, 2025, the Department of Management
120 Services shall direct all state entities to use the
121 competitively procured contract selected by the Department of
122 Management Services for privatizing the management and operation
123 of state-owned motor vehicles, motor vehicle acquisitions and
124 disposition, maintenance facilities, and fuel operations. Each
125 state entity shall provide any information requested by the
126 Department of Management Services necessary for privatizing the
127 management of existing state-owned motor vehicles, motor vehicle
128 acquisitions and disposition, maintenance facilities, fuel
129 operations, and any full-time equivalent and other-personal
130 services positions assigned to operate and maintain each state
131 owned maintenance facility and fuel operation.
132 (7) Annually beginning September 1, 2024, the Department of
133 Management Services shall compile a report detailing the impact
134 to full-time equivalent and other-personal-services positions
135 and cost savings, if any, and submit such report, along with a
136 list of its findings and recommendations regarding the pilot
137 program, to the Governor, the President of the Senate, and the
138 Speaker of the House of Representatives.
139 (8) If the Department of Management Services is unable to
140 document at least $5 million in cost savings under the pilot
141 program to the state by July 1, 2025, the pilot program and any
142 vendor or contractor contracts may be terminated. The Department
143 of Management Services may also terminate the pilot program and
144 any vendor or contractor contracts earlier if its findings or
145 earlier economic models indicate the pilot program will not
146 result in significant cost savings to the state by July 1, 2025.
147 The Department of Management Services may also accelerate the
148 implementation of the pilot program by 1 fiscal year for each
149 implementation stage if cost savings justify an accelerated
150 implementation.
151 Section 3. This act shall take effect upon becoming a law.