The Florida Senate is committed to protecting individual privacy and securing the personal information made available to us when you visit www.flsenate.gov, as well Florida Senate pages on other sites (such as official Florida Senate profiles on social networks).
If you have questions about this policy or suggestions for its improvement, please let us know. You can contact us at firstname.lastname@example.org or call us at (850) 487-5995 between 8 a.m. and 6 p.m. EST Monday - Friday.
Information Received and Stored by The Florida Senate When You Visit the Website
- 1.1. Basic information
- 1.2. Website Measurement and Customization Technologies (E.g., Cookies)
- 1.3. Personal Information that you Voluntarily Submit to www.flsenate.gov
- 1.4. Tracker Subscriber Accounts
- Links to External Sites
- Visiting Official Florida Senate Pages on Third-Party Websites
- Children and Privacy
- Security of www.flsenate.gov
We will revise or update this policy if our practices change, or as we develop better ways to keep you informed about them. You should refer back to this page often for the latest information and the effective date of any changes. If we decide to change this policy, we will post a new policy on our site and change the date at the bottom. Changes to the policy shall not apply retroactively.
1. Information Received and Stored by The Florida Senate When You Visit the Website
1.1. Basic Information
When a computer is used to access information on www.flsenate.gov, the following basic information is automatically received and stored by The Florida Senate web servers hosting www.flsenate.gov:
- Internet Protocol (IP) Address. A computer’s IP address establishes its location on the internet and allows other computers, such as those hosting www.flsenate.gov, to send it content and other information;
- The internet domain name when a computer accesses the internet through a domain, such as from a corporation (“xcompany.com”) or university ("yourschool.edu");
- The date, time, and duration of a website visit;
- If a computer accesses a page on www.flsenate.gov via a link on another page, the URL of that referring, non-http://www.flsenate.gov page;
- Information about the computer set-up, such as the type and version of web browser (e.g., Internet Explorer 8.0, Mozilla Firefox 5.0), operating system (e.g., Unix, Mac OS, MS Windows), Java support (yes or no), Flash version (e.g., 10.1 r85), screen resolution (e.g., 1280x800), and connection speed (e.g., DSL, T1);
- The specific pages a computer accesses when it requests information from www.flsenate.gov; and
- The amount of data (measured in number of bytes) transmitted from www.flsenate.gov to a computer.
The Florida Senate does not use this information to identify or track the browsing of individual users. We do use it to generate aggregate statistics about how www.flsenate.gov is used. We retain this information upwards of two years—for example, server logs from June 2011 will be deleted by June 2013.
We do not sell or rent this information to persons or organizations. However, s. 119.01, F.S., indicates that all state records are public records.
1.2. Website Measurement and Customization Technologies (E.g., Cookies)
1.2.1. First-party Website Measurement and Customization Technologies
The Florida Senate uses web measurement and customization technologies to make www.flsenate.gov function better for visitors and to better understand how the public is using the website.
This means that when you visit a page on www.flsenate.gov, the internet browser on your computer may download and save a small file from www.flsenate.gov (commonly called a “cookie”) so that our website can recognize your specific computer and browser when you use www.flsenate.gov in the future. The Florida Senate does not use technologies that track your interactions on non-http://www.flsenate.gov websites.
Information on how to control these web measurement and customization technologies can be found later in this statement.
These technologies fall into two categories, based on the length of time they remain active:
- Single-session cookies last only as long as a web browser is open. Once the browser is closed, the data files on your computer are deleted.
- Multi-session cookies last beyond a single session of browsing a website; this allows a website to recognize a computer or user for defined amount of time.
The Florida Senate uses the following web measurement and customization technologies:
- Session cookies are used for technical purposes, such as enabling better navigation through the site, facilitating the use of user accounts, and generating aggregated statistics about how the website is used.
- Persistent cookies are used to recognize a computer that has previously visited www.flsenate.gov, which can improve a user’s experience, for example by continuing preference settings from previous visits. www.flsenate.gov currently uses the following first-party persistent cookies: When a visitor logs into their tracker account and selects “remember me”, www.flsenate.gov sets a persistent cookie to prevent them from having to re-login for up to 2 hours. This cookie does not collect personal identifying information.
These cookies collect information similar to that automatically received and stored on the servers hosting www.flsenate.gov; they do not collect personal indentifying information. The Florida Senate generally does not access or store the raw information collected through these cookies. We do view aggregate statistical analyses prepared by our third-party analytics provider, but these analyses do not include any personally identifiable information.
1.2.2. Third-party Website Measurement and Customization Technologies
Some pages on www.flsenate.gov may include web content or functionality from third parties, such as embedded videos hosted by non-http://www.flsenate.gov services. For example, content or functionality from the following third parties may be present on some www.flsenate.gov pages:
- Google Search;
- Facebook.com; and
For your convenience, this list will be updated on a regular basis to reflect the third party providers of content or functionality that are commonly used on www.flsenate.gov.
These third parties may use web measurement and customization technologies (such as cookies) in conjunction with the provision of this content or functionality. You should consult the privacy policies of these third parties for further information. We do not knowingly use third-party tools that place a multi-session cookie prior to the user interacting with the tool, for example by playing an embedded video. If you become aware of a third-party tool on www.flsenate.gov that places a multi-session cookie prior to any user interaction, please contact us at email@example.com or call us at (850) 487-5995 between 8 a.m. and 6 p.m. EST Monday - Friday.
1.2.3. How You Can Control Website Measurement and Customization Technologies
Visitors can control aspects of website measurement and customization technologies used on www.flsenate.gov. Visitors who choose to disable these technologies will still have access to comparable information and services on www.flsenate.gov.
One of the most common forms of website measurement and customization technologies is the use of “cookies.” You can choose not to accept cookies from any website, including www.flsenate.gov, by changing the settings of your browser. You can also delete cookies stored in your browser at any time.
Here is a list of the cookies that are used by www.flsenate.gov:
- Cookies that have a name that begin with _utm are each unique and are used for the purpose of website analytics.
- Cookies that have a name of CFID and CFTOKEN are used to store session information.
- Cookies that have MY_ allow users to interact with Tracker.
This list will be updated frequently with other cookies used by www.flsenate.gov. This list does not include cookies associated with third-party content or functionality included on www.flsenate.gov.
For more information about cookies, including how to delete them from your computer and configure your browser to refuse them from www.flsenate.gov or any other site, visit http://www.usa.gov/optout-instructions.shtml.
1.3. Personal Information that you Voluntarily Submit to www.flsenate.gov
If you choose to provide us with personal information, for example by completing a “Contact Us” form, signing up for an email list, or joining Senate Tracker, we may use that information to respond to your message and/or to help us get you the information or services you requested. Submitting this personal information (name, address, telephone number, email address, etc.) is voluntary and is not required to access information on www.flsenate.gov.
Information you voluntarily submit through www.flsenate.gov, such as your name, city, state, and comments on public issues, may be treated as public information. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public-records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.
1.4. Tracker Subscriber Accounts
Tracker is a free service provided by the Florida Senate. Users can sign up for a Senate Tracker account to track bills, committees, Senators, publications, press releases, videos, speeches, photos and more. Users can view the latest status of tracked items on the Tracker tab and receive notifications via email when events occur related to tracked items. Setting up an account requires the user to provide a valid email address and a first name. We use this information to communicate with you and to identify content you create with the account. The features that require a user account may set first party session cookies to maintain a user's login.
Some of the information provided to set up a user account (your name and email) and user-generated content created with the account may be treated as public information. Data from The Florida Senate user accounts are not associated with server logs or website analytics.
2. Links to External Sites
The Florida Senate may contain links to web sites created and maintained by other public and/or private organizations and individuals. www.flsenate.gov provides these links as a service to our users. When you follow a link to an external site, you are leaving www.flsenate.gov and are subject to the privacy and security policies of the owners/sponsors of the external site. www.flsenate.gov does not control or guarantee the accuracy, relevance, timeliness, or completeness of information contained in a linked site. We also do not endorse the organizations or individuals maintaining sites that we link, any views they express, or any products/services they offer.
3. Visiting Official Florida Senate Pages on Third-Party Websites
The Florida Senate maintains official pages or accounts on several third-party web sites in order to better engage with the public. Your activity on those third-party sites is governed by the security and privacy policies of the third party sites. Users of third-party sites are often sharing information with the general public, user community, and/or the third-party operating the third-party site. These actors may use this information in a variety of ways. Consequently, you should review the privacy policies of third-party sites before using them and ensure that you understand how your information may be used. You should also adjust privacy settings on your account on any third-party site to match your preferences.
In some instances, a first-party session cookie may be set via third-party websites that feature embedded content served by www.flsenate.gov.
Below is the current list of official Florida Senate pages on third party websites.
4. Children and Privacy
We believe in the importance of protecting the privacy of children online and do not knowingly contact or collect personal information from children under 13. Our site is not intended to solicit information of any kind from children under 13. We do provide a kid-version of The Florida Senate at http://www.flsenate.gov/senatekids/index.cfm.
5. Security of www.flsenate.gov
We take reasonable precautions to protect our site and information automatically collected by www.flsenate.gov or voluntarily submitted to www.flsenate.gov or an official Florida Senate page on a third-party site. For example, we restrict access to information collected by or submitted to www.flsenate.gov or official Florida Senate pages of on third-party sites to employees who access it to perform their official duties. Access to official Florida Senate accounts on third-party sites is limited to the staff who administers those accounts, and all official Florida Senate accounts are clearly labeled. We also utilize commonly used practices and technical controls to protect this information, along with www.flsenate.gov itself. These practices and controls include, but are not limited to, using high-strength firewalls and intrusion detection systems (IDS) to safeguard personal information and maintaining strict technical controls and procedures to ensure the integrity of all data on www.flsenate.gov. We periodically review our processes and systems to verify compliance with industry best practices and ensure the highest level of security for our website.
Last Updated: May 17, 2012